Privacy Policy

Last Updated: June 1, 2026

1. Introduction

CareVault360 ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, CareVault360 platform, mobile applications, and services.

Please read this Privacy Policy carefully. By accessing or using our services, you consent to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.

2. Information We Collect

We collect personal information that you voluntarily provide to us when you register, apply for shifts, upload credentials, submit forms, or contact HR. This includes:

  • Identity Data: Full name, professional license details, credentials, and government ID (e.g., DBS/background checks).
  • Contact Data: Work email, personal email, phone number, and physical mailing address.
  • Employment & Skill Data: CV/resume, clinical skills, past employment history, work availability, and timesheets.
  • Technical Data: IP address, browser type, operating system, and platform usage metrics.

3. How We Use Your Information

We use the information we collect to operate, maintain, and provide the features and functionality of our healthcare recruitment platform, including:

  • Matching clinical professionals with vacant hospital shifts.
  • Verifying credentials, certifications, and compliance status.
  • Facilitating payroll and billing through automated timesheet tracking.
  • Communicating with you regarding job opportunities, compliance notices, and portal updates.
  • Ensuring security, preventing fraud, and complying with healthcare laws (including JCI and HIPAA).

4. Compliance & HIPAA

As a premier healthcare staffing platform, we comply with standard regulations to secure sensitive professional and organizational data. Any patient-related information processed or referenced is strictly protected under high-grade encryption systems, adhering to strict compliance principles.

5. Contacting HR

If you have any questions or concerns about this Privacy Policy, your data rights, or if you need to access/delete your information, please contact HR using our dedicated Contact Form.